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Proforma invoice template for Ghana

A price offer before the sale, with a deposit and a date it holds until. A filled sample and a blank A4 sheet.

On a phone: tap the button, then choose Save as PDF or your printer. The blank sheet is the one that prints.

Example with made-up names and numbers. The blank sheet below is the one that prints.

Business name: Example Carpentry (example)
Address and phone: Suame, Kumasi, 024 000 0000
Proforma no.: PF-0012
Date: 8 Oct 2026
Valid until: 22 Oct 2026
Prepared for: Example Stores
No.Item and specificationQtyUnit price GH₵Amount GH₵
1Wooden shelf, 6 ft, painted4450.001,800.00
2Delivery within Kumasi1120.00120.00
Total offeredGH₵ 1,920.00

Deposit to start work: 50% (GH₵ 960.00). Ready in 10 working days from the deposit. Prices hold until the date above.

Blank proforma invoice (prints alone)

PROFORMA INVOICE: a price offer, not a bill
Business name:
Address and phone:
Proforma no.:
Date:
Valid until:
Prepared for:
No.Item and specificationQtyUnit price GH₵Amount GH₵
1
2
3
4
5
6
7
8
Total offered

Deposit to start: ______ % (GH₵ ________). Ready in ______ days from the deposit. Prices hold until the date above. Pay to MoMo / bank: ______________________

Customer accepts (name and signature)Date
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What we could and could not confirm

Questions people ask

What should a proforma invoice include?

Your business name and contact, a proforma number, the date and how long the price holds, the customer, each item with quantity and price, the total, the deposit and delivery time, and how to pay. The sample above has each of these.

Proforma invoice vs invoice: what is the difference?

A proforma is an offer before the sale. An invoice is the bill after the goods or work are supplied. The sample says so at the top so nobody mistakes one for the other.

How to pay a proforma invoice?

The customer accepts it, usually by paying the deposit it states, by MoMo or bank. Give a receipt for the deposit and quote the proforma number.

How to get a proforma invoice in Ghana?

Ask the seller for one. A trader can write their own with this sheet: fill the blank, print or save it as PDF, and send it.

What is a proforma invoice for customs?

Suppliers abroad often send one so the buyer can arrange payment and clearing. We could not confirm the exact customs rule from a Ghana source, so ask your clearing agent.

Keep the deposit and the balance straight: say them

Free money notebook for any business in Ghana. No password, no MoMo PIN, no Ghana Card.

Last checked 8 October 2026. Free to print and use; nothing you write here is sent anywhere. General information, not legal or tax advice. Privacy

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