Invoice template for Ghana: sample and blank

A filled example so you see how, and a blank A4 sheet to print or save as PDF from your phone. Made for traders who are not VAT-registered; the VAT notes are sourced below.

On a phone: tap the button, then choose Save as PDF or your printer. The blank sheet is the one that prints.

Example with made-up names and numbers. The blank sheet below is the one that prints.

Business name: Example Provisions (example)

Address and phone: Market Road, Kumasi, 024 000 0000

TIN (if you have one): leave blank if none

Invoice no.: INV-0007

Date: 8 Oct 2026

Pay by: 22 Oct 2026

Bill to (customer name and phone): Example Chop Bar, 020 000 0000

No.	Description	Qty	Unit price GH₵	Amount GH₵
1	Rice, 50 kg bag	2	620.00	1,240.00
2	Cooking oil, 5 litres	3	95.00	285.00
3	Delivery to the shop	1	40.00	40.00
Total due				GH₵ 1,565.00

Pay by MoMo to: 024 000 0000, Example Provisions (example number). Please put the invoice number as the reference.

Blank invoice (prints alone)

INVOICE

Business name:

Address and phone:

TIN (if you have one):

Invoice no.:

Date:

Pay by:

Bill to (customer name and phone):

No.	Description	Qty	Unit price GH₵	Amount GH₵
1
2
3
4
5
6
7
8
9
10
Total due (add a VAT line only if you are VAT-registered)
Paid so far
Balance

Pay by MoMo to: ______________________ Name: ______________________ Reference: invoice no.

countmy.app: free money notebook

What we could and could not confirm

This is a simple invoice, not a certified tax invoice. If you are VAT-registered you issue a tax invoice, and GRA describes an electronic E-VAT invoice with the NHIL, GETFund and VAT on separate lines. Ask GRA how you are set up; this page does not replace that.
From 1 January 2026, under the Value Added Tax Act 2025 (Act 1151), GRA says VAT stays at 15% with NHIL and GETFund at 2.5% each, the 1% COVID-19 levy is abolished, and the registration threshold for goods is GH₵ 750,000 (GRA, read 8 Oct 2026; the page shows no date).
A summary of the Act lists what a tax invoice carries: supplier name, address and TIN, a sequential number, the date, the buyer if a business, a description with quantity, the value and the taxes, and a QR code on certified invoices (taxlawgh.com, a law-firm summary, read 8 Oct 2026). It is a secondary source: check the Act or GRA before you rely on it.
Records, including invoices and receipts, are to be kept for at least six years under the Revenue Administration Act 2016, section 27, according to the same summary site, read 8 Oct 2026.
Not found: any source that says a trader who is not VAT-registered must issue an invoice. We do not claim one. Issuing one is good practice and it is how you get paid by shops and offices that need it.

Questions people ask

How to write a VAT invoice in Ghana?

A VAT-registered business issues a tax invoice with its TIN, a sequential number, the date, the buyer, the items and the VAT, NHIL and GETFund shown separately. This page gives a simple invoice for traders who are not VAT-registered; the details above are linked to GRA and a law-firm summary.

Is there a free invoice template for Ghana?

Yes, this one: a filled sample and a blank A4 sheet with MoMo payment details. Tap Print and choose Save as PDF, or print it.

What is e-VAT invoicing in Ghana?

GRA's electronic invoicing system for VAT. Its rollout started with large taxpayers in 2022 and has widened in phases (vatcalc.com, May 2025, secondary). A trader who is not VAT-registered is not described as part of it in the sources we read.

Can a small trader without a TIN issue an invoice?

This page does not say you must or must not. The TIN line is optional on the sheet. Leave it blank if you have none, and write it once you register.

How long should I keep invoices?

At least six years, according to a summary of the Revenue Administration Act 2016 (section 27). Keep a photo as well as the paper.

Stop writing invoices from memory: say each sale and it is kept

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Last checked 8 October 2026. Free to print and use; nothing you write here is sent anywhere. General information, not legal or tax advice. Privacy