Fees are usually the hardest message a school or a teacher sends. These nine are respectful and clear. They ask for payment, or for a plan, without shaming the child or the parent.
Written 8 October 2026. The wording is ours: use it as it is or change it. We give no legal advice. Nothing you type here leaves your phone.
Fill this in once and every message below is filled in. Then tap Copy, or Send on WhatsApp and choose the person.
Good morning [name]. Welcome to the new term. The fees for [what it is for] are [amount], due by [date]. Thank you for your continued support.
A week before the deadline
Dear [name], a gentle reminder that the [what it is for] fees of [amount] are due on [date]. Please make the payment if you have not yet done so. Thank you.
Good morning [name]. Today is the deadline for [what it is for] fees of [amount]. If you have paid, please send your receipt number so we can update our record. Thank you.
Dear [name], our record shows that the [what it is for] fees of [amount] have not yet been received. Kindly pay as soon as you can, or let us know when to expect it. Thank you.
Dear [name]. We understand that paying [amount] for [what it is for] at once can be difficult. If it helps, you can pay in parts: please tell us the amounts and dates that suit you, and we will record them.
Thank you [name]. We received [amount] towards the [what it is for] fees. The balance is [amount], due by [date]. Please let us know if there is any difficulty.
Dear [name], thank you for your message. We are following up on the [amount] for [what it is for] as you promised. Please confirm the day you will pay.
Dear [name]. This is our last reminder about the [what it is for] fees of [amount]. Please settle them by [date] so that your child can sit the exams without difficulty. If you need to talk to us, please call.
Always send this
Thank you [name]. We have received the [what it is for] fees of [amount]. Your receipt is ready. We appreciate your support.
Free notebook for your money. No password, no MoMo PIN, no Ghana Card.
The amount, what it covers, the deadline and how to pay, in a respectful tone. Messages 1 to 3 show the shape.
Message 4 asks for payment or a date without blame. Message 5 offers a plan if the parent is struggling.
Two or three short sentences. An SMS is read in a notification, so put the amount and the date in the first sentence.
Whoever the parent expects to hear from. The wording works for either. Keep the reminder private to the parent.
Thank them first, state the amount and deadline plainly, and offer a payment plan. Never mention the child in a way that could embarrass them.
Messages written 8 October 2026. General wording, not legal advice. Questions: message us on WhatsApp.